How to create invoices with PayPal

PayPal is one of the premier systems for sending and receiving online payments. Many online businesses use the web site as a source for secure payment transfers, and now, small companies use PayPal as their primary way of invoicing. This tutorial will walk you through creating and sending invoices using PayPal’s website together with your personal account, and through its business mobile app, PayPal Here, with your business account.

Sending invoices online

To send an invoice using PayPal’s online system, sign into your account and see a “Send & Request” page. These pages could be accessed from the home “Account Details” page, at the top navigation bar. Once on the “Send & Request” page, click the hyperlink for “Create an Invoice” that will come in the box labeled “Request Money.”

This will get you to a typical page titled, “Manage Invoices,” where you’ll have the ability to start to see the invoices you’ve created.

Business information setup

Before making a new invoice, hover over “Settings” in the page’s secondary navigation bar, and select “Business Information.” Here, you’ll manage to put in a company logo, and change the name, address, and contact number that’ll appear on all invoices. If you’re sending invoices from your individual account, complete this task first; otherwise, the private contact information you’ve provided PayPal is going to be used.

Template creation

One of the greatest options that come with PayPal Invoice is that you’re able to produce templates. This really is especially helpful when you have multiple businesses or if you have common orders. To make a template for the order, select “Templates” from the “Settings” drop-down menu, then click the “Create a New Template” button.

Here, you could add a business logo, define the internet payment terms, list the terms and conditions and add a note to the recipient. If your company accepts tips or partial payments, it’d be best to pick those options here, as these sections are often uniform for many orders. If your company includes a best-selling item or is hosting an advertising, adding these materials to custom templates save amount of time in the invoice-creation process. Name your invoice and remember to choose the template you want to use most as your default.

Create the invoice

Once you’ve saved your template, see a  “Create Invoice” page, then select the correct template from the drop-down. Now, you are able to enter the unique details of your invoice: the bill-to email address, an invoice number for accounting purposes, and the items and descriptions.

Before sending your invoice, make sure to select “Preview” to review the information. Pay special awareness of your company information, and ensure that the company’s information (not your individual contact information) is listed. Verify the consumer address, item descriptions, and total amount, then select “Send.” You’ll be taken back again to the “Manage Invoices” pages, where you are able to view the status of the invoice, and send reminders to the customer.

Sending invoices from your phone

If you’re thinking about accepting payments using the PayPal Here Mobile Card Reader and its accompanying PayPal Here app–never to be confused with the PayPal mobile app–you may need a business account. Download the app on your own phone and sign in. If you do not have a company account with PayPal, the app will ask you to accept the terms and conditions for a totally free upgrade. Once your account is established, log in.

Create an item catalog

Such as the templating system for web invoices, PayPal Here allows users to produce a product catalog for faster item selection. To generate that catalog, navigate to the menu bar by clicking the icon with the three horizontal lines. Select “Item Catalog” then select “Items.” Click the “+” button in the upper-right corner. Enter a picture of the item, its name, price and tax rate, and select type and variation options. Complete this step for the most used of your items to expedite your invoice-creation process.

Enter the items

Once you’ve created your item catalog, navigate back again to the homepage, where you’ll visit a calculator charge screen. Here, you are able to enter order information. To get into your item catalog, select “Add an Item” then choose the bulleted list icon in underneath right corner. Click on the item or items, and they’ll be automatically put into the order.

To manually add a product, first, add the price tag on them, then, when entering the name, you’ll have the choice of adding a discount or tax-rate to be applied that specific item. Select “Add” to add the item to the invoice. Underneath the total order amount, you’ll see a grayed line that lists the sum total amount of those items in the invoice.

Send the invoice

Once you’ve entered all items, click the “Charge” button. A popup will be listing several options for accepting payments. Select “Invoice.” You’ll be used to a page that requests the customer’s email address and name, along with the payment terms linked to the purchase. Enter all necessary information, then click “Send.” The invoice is going to be delivered to the customer’s email as if it was sent from the website.

(Source Quill.Com)